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Signatures are still not synced between Outlook and Outlook Online. Insert signature How to Add Signature in Outlook 365 Select your signature to apply it to your email message.

Your signatures will appear in the dropdown menu.

Open a new email and click on Signature in the toolbar.

If you haven’t set a default signature in Outlook then you will need to add the signature manually. If you have set a default signature, then you should see the new signature in the body of your new messages Otherwise select it from the Signatures drop-down menu. Your new Outlook signature should now be available in your New Email Messages. If you are using the minimal toolbar in Outlook then you can find the Signatures here:

You can set a default signature for your emails, but also easily switch it to another one if necessary. In the Outlook Desktop App, you can use multiple email signatures within the same account. You can set different signatures for new messages and replies. (Want to use an HTML signature, then read this article) If you have multiple email accounts, you will need to select the account that you want to use for the signature.Ĭreate or paste your signature in the text area. Create or Paste your Signature in the Edit Signature text area.You can create a separate signature for your reply emails for example. Make sure you use a recognizable name so you can easily select the correct signature in your emails later.

Click on Signatures in the toolbar and select Signatures… from the dropdown menu